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Academic Regulations for Mesoyios College.
A non-discrimination student admissions policy is strongly followed by MC. Candidates for admission at MC, are considered without reference to race, colour, religion, sex, handicap or national origin. Thus, the diversity of the student community is a goal for MC’s admissions Office in order to bringing a diverse range of academic backgrounds, experiences, special interests, talents and cultural heritage.
Therefore, it is mandatory for all candidates to possess a Higher Secondary School Leaving Certificate or equivalent qualification (in their country of origin).
Students may achieve an admission to the College, possible at the beginning of any semester. The admission is granted, depending on students’ qualifications and future educational path selected. The College admission policy relies on students’ past record including high school grades.
Proficiency of the English language is required for all programs taught in English. An English placement test is given to all incoming students. Its purpose is to determine the proficiency level of a student so as to recommend appropriate placement in English courses. Students with qualifications in English language such as: IELTS 5.5, IGCSE C, TOEFL 525 (196 computer based) will be able to follow normal program requirements (as described in individual program pathways).
The criteria for regular admission to the College undergraduate programs are as follows:
Applicants who posses a recognized Higher Secondary School Leaving Certificate but whose average mark is lower than that requested could be admitted to the College on a probational basis. The performance of students admitted on a probational basis will be evaluated upon completion of their first two academic semesters, a period during which they are expected to achieve a minimum CGPA of 1.50.
Transfer Admission: based on a transfer evaluation by the prospective program coordinator and the guidelines of the Ministry of Education & Culture.
The prospective student should send to the Office of Admissions, 48 Spyrou Kyprianou Ave., 4154 K. Polemidia, Limassol, Cyprus or personally refer with the following:
A candidate who meets the minimum registration conditions in a tertiary school of education, as required in the Article 2 of the Law 67(I)96, but has some shortages in education, e.g. if he/she does not speak English very well so that it will be difficult to attend the course of his/her program, he/she will be accepted in this program of study provided that he/she will attend the English Summer Course or Foundation Year of study. After qualifying exams he/she will be placed in the first semester of his/her chosen program.
During his/her study in the first or second semester of the foundation year of study, the student will be taught every day for at least five teaching periods per day, but there would be no practical training in industry. All courses will be compulsory.
During his/her study, as well as at the end of each academic semester of the foundation year of study, the student will undergo oral and written exams, but will only be granted a certificate of attendance, without earning any ECTS or exclusion from future courses.
If the student’s performance at the end of the second semester of the foundation year of study is considered satisfactory by the Academic Council of the college, the student will be placed in the first semester of the first year of his/her academic program of study.
If the prospective student meets all the conditions for admission but after an interview is found that further enhance of English language skills is needed, the student will be accepted in the specific program of study provided that he/she will participate in the summer English course and will acquire a Sufficient English Language certificate of the college with a minimum success score of 60% in the final examination.
When a prospective student is admitted to Mesoyios College, the Office of Admissions will issue and send a Letter of Acceptance. After the candidate receives the Letter of Acceptance, he/she must pay tuition for the first year of study.
The final step in the admission process is the selection of courses for the chosen program of study, under the guidance of the counselors and teachers.
The Admissions Office will notify all new students for the specific date for selection of the courses.
Student registration is a standard procedure taking place prior the commencement of the new semester. This is a process that takes place between academic advisor and student. At MC there is a registration period, during which academic advisors should consult students in order to be properly registered for their courses. Late registration is permitted under exceptional conditions, but students registering late cannot be assured of space in the courses they are interested. Some courses may be cancelled as a result of low enrolment even prior to the end of late registration.
Students successfully completing their registration, will receive a personal timetable. On this timetable important information will be issued such as the times of classes and the rooms in which they are to be held. Timetable changes are likely to occur during the first two weeks of classes and are publicized on the notice boards. Students may not be able to register if they have been suspended from MC or if their names are on the Registration Stop List.
Students may not be allowed to registered in courses when owe:
For the above reasons, stop listed students will have to obtain a Stop List Clearance Letter to be allowed to register.
Also, students may not be allowed to register to courses due to:
Note: During registration, students will be asked to sign a letter authorizing (or not) the college to contact their parents for any academic and/or financial purposes accordingly. Additionally, students will be asked to sign a letter authorizing (or not) the college to use their personal details (e.g. picture, name, etc.) for marketing and/or promotional purposes.
A conditional offer is when a candidate may be asked to obtain further academic qualifications in order to be accepted onto a course. As soon as a candidate satisfies these conditions he/she should proceed to send the required documents.
Students seeking readmission must complete a new application form for consideration. International students applying for readmission should also adhere the current process requirements and/or relevant legislation.
Students may join the College at the beginning of the Fall, Spring or Summer semesters.
If a student fails to provide an acceptable proof of his/her English proficiency he/she will be required to take the College English Language Placement Test during College registration. A student also may request an ELPT during his/her studies in order to determine academic progress and proceed with the registration in particular courses. ELPT is composed of multiple-choice sections on English structure, vocabulary, reading comprehension. An essay will also be administered. Students who fail the English Language standards of the College will be required to take foundation courses only or English courses and courses from their program of study.
Any student who has not demonstrated minimum proficiency through prior high school or college work or external exam scores may be required to take the mathematics proficiency examination prior to enrolling to college-level mathematics or statistics courses. Students who have either not taken or failed this test will be assigned to most basic math courses.
Α normal semester load for full-time students registered for the first time or returning students is 25-32 ECTS, representing at least 15 teaching hours, which is considered as a full time student.
An ECTS is a measure of the amount of academic work. It has nothing to do with grades. Two credit hours usually represent one hour of lecture per week for the whole semester (usually 13 weeks for a normal semester). For lab or practical courses one credit may represent more than one hour of monitored student work.
A student may take any course from the following categories but according to his/her program pathway:
Full-time students who would like to take over 32 ECTS must petition for permission from the head of the school to do so. Such permission may be granted if:
When permission is given to take over 32 ECTS, an Overload Charge is levied teaching hours above 18. Maximum workload is 42 ECTS per semester. Only in exceptional cases students may take more than 42 ECTS, representing a maximum of 21 teaching hours per week. Only under exceptional circumstances a workload with more than 21 may be allowed. A serious personal reason and the approval of the Dean of Academic Affairs must be granted.
Academic advising is an integrated element in the students’ learning experience. For every student an Academic Advisor (AA) is assigned. Each student receives planning and academic advice from the AA. The AA assists students in registration and offers consultation to them with regard to the student’s schedule, degree requirements and to any emerging learning problems. AA are responsible to keep a detail portfolio concerning their advising.
The MC as part of its social contribution, but also the effort to create incentives for healthy academic competition, provides various forms of financial aid.
The college offers a number of scholarships to graduate students of Higher Secondary Schools.
The scholarships are for all years of study and the candidates must have High School / Technical School certificate.
These scholarships are given based on the general grade on the certificate.
All registered students at MC who have completed courses at another accredited college or university or possess qualifications such as GCE ‘A’ level are entitled to transfer credits to MC. Hence, to be able to receive course exemptions provided that:
New or transfer students wishing to receive credit for their work must submit, along with their Application for Admission, the following documents in English:
Student’s should apply by the end of their first semester at MC. Exceptions can be made due to serious excuses and with the Head of the School approval. Students who decide to apply for evaluation of credits after they arrive at the College must submit all necessary documents to the Office of Administration and Finance. They should pay the Credit Transfer Evaluation Fee. The Office of Administration and Finance should forward all related papers to the Dean of Academic Affairs for evaluation.
MC students are advised to apply for evaluation of credits prior to registration in their first semester to avoid registration in courses for which they would otherwise receive credit. All courses are evaluated individually by the Academic Committee which decides whether the student can be accepted or not and defines how many and which credits can be given. Such transfer requests must then be approved by the Ministry of Education and Culture and the Migration Department.
Students may transfer credits from one major to another without the mentioned restrictions. However, for transferring such credits an approval by the Ministry of Education and Culture and the Migration Department in compulsory.
The Credit Transfer Evaluation Process is as follow:
Maximum credits to be transferred from other accredited institutions are as follow:
Note: For the franchised programs, the maximum credits to be transferred should not exceed the 50% of the total credits of the program.
MC may award credit on the basis of written examinations. MC’s Schools develop and administer in a number of courses examinations in order to provide an opportunity for students who earned credits on a similar course to be assessed on that course. If the student passes the exam he/she may transfer the appropriate credits instead of taking the particular course. Students willing to earn credits by examination must request in writing and must provide evidence that they have covered the relevant material. Only two attempts are allowed per examination or course.
Credit by examination appears on the student’s transcript and the hours are included in the earned hours. But a grade of P is recorded which is also included in the computation of the GΡΑ or CGPA.
MC recognizes and accepts the transfer of credits from International Testing Organizations and examination bodies such as General Certificate of Education (GCE) – Advanced (“A”) Level, College Level Examination Program (CLEP), Proficiency Examination Program (PEP), LCCI, ACCA, CAT, CIB, CIM, CAM.
MC adopts all guidelines and instructions provided by the Ministry of Education & Culture. Students’ assessment is composed of two parts: (a) continuous course assessment may vary from 50% to 60% of total course assessment, depending on the assigned workload and (b) the final exam which is a cumulative of the material covered and it is taking place at the end of the semester. It counts from 40% to 50% of total course assessment, depending on the workload assigned for the continuous course assessment. The sum total of continuous assessment and final examination should count 100. The passing mark for each course is 60%.
The grade for final projects exclusively results from the assessment of the examiners in charge.
The examination process at MC is as follow (entry and approval of grades):
All full and part time faculty members, teaching the specific courses, are responsible to prepare the examination papers. For quality assurance purposes the Heads of Schools or the Program Coordinators are responsible to check the manuscript in order to ensure three issues:
Grade reports of the course (continuous assessment and final examination grade) are submitted to the program coordinator by the instructor. The grade reports are signed both by the instructor and the program coordinator. The final examination papers are saved in the permanent records of the College for five years.
The grade reports are submitted to the Academic Committee for approval. Once they are approved they are entered into the College registration system and announced to students. The final grades that the Academic Committee approves/ratifies are written in the student’s transcript of academic record.
The grading system used by MC is:
The following grades are not calculated in the grade point average:
The following are not counted in the GPA, but the credit hours are included in the earned hours:
The Grade Point Average (GPA) is calculated for each student at the end of each semester. The Grade Point Average (GPA) is calculated by multiplying the total number of credits for each course with the credits corresponding to each grade and then the product of all the courses is added. The overall result is divided by the number of credits that a student attends during the semester. Example:
The grade point average (GPA) listed at the end of each semester is for that semester only. The Cumulative Grade Point Average (CGPA) is shown at the end of each semester, indicating students’ average performance from all semesters which have been completed successfully. The cumulative grade point average does not include course with grades other than A through F. To calculate the CGPA, divide the sum of the quality points by the sum of semester hours:
Undergraduate and Graduate Grading System for Fall 2015 Forward:
If the student wishes to attend a class regularly but does not wish to receive a grade or credit, the student may choose to audit the course. For this to occur, the student must do the following:
Change of courses is possible during the first two weeks of the courses. Both the status and the tuition fees may change as a result of the drop and add changes.
MC fully complies with the attendance policy established by the Ministry of Education & Culture (MOEC). According to that policy (File No: 3.1.13/22 – 21/06/2013) all students must attend at least 70% of the scheduled classes. Students who fail to meet attendance criteria may:
As a result, attendance at MC classes is mandatory. It is expected that students will normally attend their courses normally. The regulations for absences are reported by the professors. Generally, absences from the classes and/or laboratory will affect the final grade.
The student is entitled for up to 30% absences from each course. Unexcused absence from the course/laboratory beyond the specified limit will be considered by the Dean of Academic Affairs and the responsible professor and can lead to the expulsion of the student from the program of study.
In cases of personal or medical emergency, the student must obtain permission for the absence from the professor or if this is not possible, to inform the professor by enclosing the relevant medical certificate. In each case, the students are responsible for missed courses.
Students have the responsibility to officially withdraw from the program of study that does not intend to complete within the first 4 weeks of the courses. The completion and submission of the “Withdrawal from Academic Program” Form is necessary, which is available and should be submitted to the Office of the Registrar.
A faculty member teaching a particular course may proceed or ask from the Program Coordinator for the withdrawal of a student from a program of study because of non-participation and/or improper registration (the student has not the appropriate qualifications for the specific program of study) or due to very low academic performance. This withdrawal is to help students to protect their GPA and CGPA in the possibility of an academic failure. It is necessary for the Office of the Registrar to be informed from the Program Coordinator for any withdrawal. Withdrawal from the Program Coordinator may occur during the first 4 weeks of the courses, as in the case of withdrawal from the students.
For all announced examinations/tests missed, the faculty teaching the course may or may not give a make-up exam/test. If one is given, the student must pay a make-up fee. Students are allowed to take the same exam up to 3 times. Failure to take an examination/test without permission or official withdrawal will receive zero in that exam/test. If an exam/test is missed and a valid excuse is not accepted by the faculty member zero marks will be recorded in that exam/test.
Once the grades are submitted to the Office of the Registrar no changes are allowed, unless one professor fills out the necessary form for “Change of Grade” which would explain the reason of changing the grade.
If the student believes that he/she received a grade that is different from what he/she expected, then he/she should first contact the professor of the specific course.
If this does not lead to a result, then the student might report to the Office of the Registrar.
The Registrar will forward a copy of the report to the program coordinator, who will have to confirm that there was not any mistake by the professor previously. If indeed there was not, the coordinator will commit a reevaluation of the final examination from another professor.
In case of a large difference between the two evaluations where a change of the grade is appropriate, the average of the two evaluations will be assigned as the final grade of the course. Changes of the grades resulting from the above procedure require the approval of the program coordinator. The appeal for review of a result must be done by the student within 4 weeks from the date of announcement of the final results.
A change in grade is authorized only under unusual circumstances. Faculty submits the change of grade via the department change of grade form. The change of grade process requires the instructor’s signature and the approval of the head of the school for all grade changes—including removal of “I” grades.
Grade change requests should carry a statement regarding the circumstances necessitating the change, which includes a description of the circumstances for an original award of an “I” grade. It is improper to permit a student to improve a grade by doing extra work unless all students in the class are given the same opportunity.
At the end of each academic semester, students with a Cumulative Point Average (CGPA) below what is required for good academic standing will be placed on academic probation. The CGPA criteria are as follow:
Students may also be placed on academic probation because of excessive course withdrawals (W) or Administrative Withdrawal (AW). All students placed on academic probation will receive a letter informing them of their status and will be encouraged to increase their CGPA. There will also be a warning that should the student’s CGPA drop below the low end of each scale, he/she may be ineligible to reregister.
The Head of the School reserves the right to inform in written the family of the particular student being on probation.
Students who fail to improve their academic performance and continue for two consecutive semesters to be on probation may be ineligible to continue their studies. This will result in the student’s dismissal from MC without further notice. Thus, students may be dismissed due to extensive withdrawals. Only in serious and excused circumstances the Dean of Academic Affairs may grant a semester and give to the particular student a third chance to improve his/her academic performance.
The students must respect the academic ethics and refrain from taking appropriation of part or all of the intellectual work of others. Such actions, as well as the use of deception in examinations, fraud and forgery of information or documents are considered as punishable actions and referred to the Disciplinary Committee of the college, chaired by the Director of Human Resources, and may take disciplinary action in cases of proven academic dishonesty, fraud, plagiarism and unethical behavior. Students who fail to comply with the regulations of the college are subjected to penalties ranging from failure in the course up to expulsion from the college.
Plagiarism is defined as the use, whether by paraphrase or direct quotation of the published or unpublished work of another without full and clear acknowledgment.
Cheating includes the giving or receiving of unauthorized assistance on quizzes, examinations or written assignments from any source not approved by the instructor.
Examples of cheating include but are not limited to:
It is a student’s responsibility to seek clarification from an instructor if the student has questions about what constitutes cheating. The instructor has full authority to assign an “F” grade for that assignment or course after discussing the matter with the student or taking the case to the disciplinary committee.
Dismissal or Suspension are penalties invoked by the Disciplinary Committee in cases of serious infractions of rules and regulations, and when circumstances indicate that a student’s association with the College should be terminated/suspended in the interest of maintaining the standards of behaviour and conduct normally expected in a college community.
This section describes the rights and obligations of the college students as members of the academic community. Each registered student has the right to expect from the college to fulfill his/her academic responsibilities in the most efficient way with the given resources to make this possible. Similarly, the college should establish and maintain certain standards of behavior that promote a favorable environment for learning and essential personal development.
The following list of basic rights is not to deny or restrict the rights of students in any way. On the contrary, it focuses with special attention to the rights mentioned because of their importance in the educational process.
The students, as members of the college community have the following obligations inherent in the basic rights outlined above:
The students are required to pay the approved fees and dues within the deadlines set by the college. Failure to pay the fees on time may result in cancellation of registration or the possible future denial of registration and the withholding of grades.
Refunding of fees to students who withdraw from college:
For international students an additional 25% of their annual fees are detained to cover entry visa expenses etc.
The above refunds for international students are applicable only when:
MC strictly complies with the regulations provided by the MOEC (Decision 806/2011), concerning the refunding of fees to international students who, for any reason do not manage to arrive to Cyprus. In this case, MC is fully responsible to refund all tuition fees paid by any international student who failed to arrive to Cyprus and MC for study purposes.
A diploma requires the completion of 120-123 ECTS (approximately 20-28 courses) and is completed in 2 years.
A higher diploma requires the completion of 181 ECTS (approximately 37 courses) and is completed in 3 years.
A bachelor degree requires the completion of 240 ECTS (approximately 40 courses) and is completed in 4 years.
In order for a student to graduate, he/she must meet the following criteria:
Degrees are issued about two months after the end of the last semester of study. The Office of the Registrar will proceed to the issuance of Degree only when the student meets all the requirements for graduation as listed above.
The Dean’s List includes the students who have achieved a grade point average (GPA) 3.50 or higher in one semester (excluding grades of “P”). Honors are awarded as follows:
1st Distinction 95% – 100%
2nd Distinction 90% – 94%
3rd Distinction 85% –89%
In this list cannot be included students who received grades «F» or «D» in the given semester.
MC rewards academic excellence and prepares a Graduation Honor List.
Academic honors are awarded at Graduation as follows:
Best Student – the student with the highest CGPA of the graduating class in each program each year
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